Free Property Condition Report Template (Room-by-Room)
A free, printable property condition report template broken down room by room, with the sections, photo rules, and signature step that hold up in a deposit dispute.
William H. MasonJuly 24Built for landlords and property managers
Turn phone photos into a branded property condition report
Upload the photos you already take at move-in, move-out, and routine inspections. Get back a clean, structured report with condition scoring, appliance details, and a shareable web page plus PDF.
You review and edit every finding before the report is final. No more dark, blurry phone photos buried in a spreadsheet.
Use the photos you have
No special camera or app. Standard phone photos work.
Structured findings
Condition scoring and itemized notes per room.
Dispute-ready records
Timestamped move-in and move-out documentation.
From phone photos to a finished report
The same walkthrough you already do, turned into a clean record. A property inspection app that works with the photos you have.
Step 1
Upload your photos
Drag in the phone photos from a walkthrough. The move-in, move-out, and inspection shots you already take are all you need.
Step 2
Review the findings
Each room gets a condition score and itemized notes. You edit anything before it counts, so the record matches what you saw.
Step 3
Share the report
Finalize a branded web page and PDF you can send to a tenant, owner, or your own files in minutes.
Built for the deposit dispute you hope never happens
Condition scoring per room
Consistent, structured scores instead of a folder of loose photos and a half-finished spreadsheet.
Move-in vs move-out comparison
Line up the same property across two visits to see exactly what changed during the tenancy.
Deposit-deduction summary
An itemized list you can attach when you explain a security-deposit deduction, with the photos to back it.
Want the manual version first? Grab our free move-in move-out checklist and upgrade to automatic reports when you are ready.
Start your first condition report
Document one property today and see the finished report before you commit to a plan.
Create a reportFrom the Blog
Guides and checklists for documenting property condition
William H. MasonJuly 24
Documenting a Property Condition for a New Tenant
The day a new tenant gets the keys is the one moment a unit's condition is undisputed. Here is how to document it so the move-in record protects your deposit, prevents disputes, and starts the tenancy fair.
William H. MasonJune 19
How to Handle a Security Deposit Dispute
When a tenant disputes your deposit deductions, the outcome comes down to your records and your deadline. Here is how to handle a dispute, step by step, and how to win one.
William H. MasonJune 18