Free Property Condition Report Template (Room-by-Room)
A free, printable property condition report template broken down room by room, with the sections, photo rules, and signature step that hold up in a deposit dispute.
William H. MasonJuly 24Authors
William H. Mason
Founder of InspectCondition
William (Will) is the founder of InspectCondition. He builds tools that help landlords and property managers turn ordinary phone photos into clear, dispute-ready documentation of a property's condition at move-in, move-out, and routine inspections.
Articles
10
Topics
6
Most recent articles by William H. Mason
William H. MasonJuly 24
Documenting a Property Condition for a New Tenant
The day a new tenant gets the keys is the one moment a unit's condition is undisputed. Here is how to document it so the move-in record protects your deposit, prevents disputes, and starts the tenancy fair.
William H. MasonJune 19
How to Handle a Security Deposit Dispute
When a tenant disputes your deposit deductions, the outcome comes down to your records and your deadline. Here is how to handle a dispute, step by step, and how to win one.
William H. MasonJune 18
How to Write a Property Condition Report (With a Free Template)
A clear, dispute-ready property condition report protects your deposit decisions. Here is what to record at move-in and move-out, room by room, and how to keep it.
William H. MasonJune 18
Itemizing Security Deposit Deductions So They Hold Up
A deposit deduction is only as strong as the itemized statement behind it. Here is how to build each line so it survives a dispute: the damage, the dated proof, the real cost, and the deadline.
William H. MasonJune 18
Move-In vs Move-Out: Documenting the Difference That Wins a Deposit Dispute
A deduction is never about how the unit looks at move-out. It is about how much it changed. Here is how to document both walkthroughs so the difference between them is obvious and holds up.
William H. MasonJune 18
Normal Wear and Tear vs Damage: A Landlord's Line-by-Line Guide
You can deduct from a deposit for damage, not for normal wear. Here is the line between the two, surface by surface, and how to document which one you are looking at.
William H. MasonJune 18
Periodic Rental Inspections: How Often and What to Record
Routine mid-tenancy inspections catch small problems before they get expensive. Here is how often to inspect a rental, how to give proper notice, and exactly what to record each time.
William H. MasonJune 18
Property Inspection App vs a Spreadsheet for Landlords
A spreadsheet tracks rooms, but it cannot prove condition. Here is where each one helps, where the spreadsheet quietly fails, and what landlords actually need to document a unit.
William H. MasonJune 18
What a Tenant Move-Out Inspection Should Cover
A move-out inspection is only as good as what it checks. Here is the room-by-room and system-by-system coverage that keeps a walkthrough from missing the things deductions actually hinge on.
William H. MasonJune 18